Sample Business Plan for Convenience Store Gas Station

1.0 Executive Summary

Allensburg is a small town with a population 3,400. Located on rural Highway 310, the town is 30 miles south of the city of Kent and 34 miles north of the city of Willard. Highway 310 connects Kent and Willard that both have universities and a cumulative population of 200,000 residents. The highway is the main road through town and is used daily by thousands of commuters between the two cities. These commuters sustain a number of road side businesses on Highway 310 that sell flowers, produce and bakery products.

In order to get gas in the Allensburg area, commuters currently have to leave the highway and drive three miles into the edge of town. Robert Cole, the owner of Allensburg's Food and Gas has the opportunity to rent a plot of land just off the Allensburg exit of Highway 310.

Allensburg's Food and Gas will offer these commuters gas, organic produce, and a deli. On the way to work, a commuter could stop for gas and pick up a sandwich. On the way home, the same commuter could stop again to pick up something for dinner.

The aim of this plan is to be a guide for this start-up business. Researching and defining our markets, strategies, mission and financials will provide insight and prepare the owner to successfully run Allensburg's Food and Gas.

Highlights

1.1 Objectives

To capture an increasing share of the commuter traffic passing through Allensburg.
To offer our customers superior products, at an affordable price.
To provide customer service that is second to none.

1.2 Mission

The mission of Allensburg's Food and Gas is to offer commuters on Highway 310 competitive gas prices and great food. The company will make a healthy profit for its owners and provide a rewarding work environment for its employees.

1.3 Keys to Success

Good quality products at competitive prices.
Excellent customer service that will promote customer loyalty.
A location that will assure that commuters will stop.

2.0 Company Summary

Allensburg's Food and Gas is a new convenience store and gas station in Allensburg. Robert Cole, owner of Allensburg's Food and Gas, has seven years of experience in managing gas stations. Robert will focus on the commuters that pass through the town daily. Allensburg's Food and Gas will offer its customers the best gas prices and quality food products.

2.1 Company Ownership

Allensburg's Food and Gas is wholly owned by Robert Cole.

2.2 Start-up Summary

Robert Cole will invest $60,000 in Allensburg's Food and Gas. Robert aims to secure an SBA of $150,000 to finance the remainder of the start up costs.

The following chart and table show projected initial start-up costs for Allensburg's Food and Gas.

Start-up

Requirements

Start-up Expenses
Legal	$1,000
Insurance	$1,000
Rent	$1,500
State Permits	$3,000
Gas Station Setup	$70,000
Store Setup	$20,000
Promotional Sign	$5,000
Total Start-up Expenses	$101,500

Start-up Assets
Cash Required	$18,500
Start-up Inventory	$10,000
Other Current Assets	$0
Long-term Assets	$80,000
Total Assets	$108,500

Total Requirements	$210,000

Start-up Funding
Start-up Expenses to Fund	$101,500
Start-up Assets to Fund	$108,500
Total Funding Required	$210,000

Assets
Non-cash Assets from Start-up	$90,000
Cash Requirements from Start-up	$18,500
Additional Cash Raised	$0
Cash Balance on Starting Date	$18,500
Total Assets	$108,500


Liabilities and Capital

Liabilities
Current Borrowing	$0
Long-term Liabilities	$150,000
Accounts Payable (Outstanding Bills)	$0
Other Current Liabilities (interest-free)	$0
Total Liabilities	$150,000

Capital

Planned Investment
Robert Cole	$60,000
Other	$0
Additional Investment Requirement	$0
Total Planned Investment	$60,000

Loss at Start-up (Start-up Expenses)	($101,500)
Total Capital	($41,500)


Total Capital and Liabilities	$108,500

Total Funding	$210,000

Start-up

3.0 Products

Allensburg's Food and Gas sells the following products:

Gasoline and diesel fuel;
Oil, de-icer, car accessories, etc.;
Deli items;
Drinks;
Bakery goods;
Organic produce.

4.0 Market Analysis Summary

Located on rural Highway 310, Allensburg is 30 miles south of the city of Kent and 34 miles north of the city of Willard. Highway 310 connects Kent and Willard that both have universities and a cumulative population of 200,000 residents. The highway is the main road through town and is used daily by thousands of commuters between the two cities. The closest gas station in either direction is over 20 miles away.

These commuters currently have no convenient shop in which to buy food to or from work once they are on Highway 310; more importantly, eighty percent of Highway 310 commuters fits the demographic profile of customers of upscale organic/natural food stores:

Age: 25 - 45 years of age;
Gender: 60% women;
Average income: $40,000+;
Education: college graduate;
Employment: professionals in business and education.

4.1 Market Segmentation

The target customers of Allensburg's Food and Gas are the commuters that use Highway 310.

Market Analysis
		2002	2003	2004	2005	2006
Potential Customers	Growth						CAGR
Commuters	10%	5,500	6,050	6,655	7,321	8,053	10.00%
Other	0%	0	0	0	0	0	0.00%
Total	10.00%	5,500	6,050	6,655	7,321	8,053	10.00%

5.0 Strategy and Implementation Summary

Allensburg's Food and Gas will focus on becoming a routine stop for the commuter traffic on Highway 310, not just for those people who need gas, but for those who are looking for a healthy, tasty snack on their drive, or need to pick up some small grocery item on their way home. Allensburg's Food and Gas will aim to be more than a gas station to its customers, it will be a friendly place to stop for tired commuters.

5.1 Competitive Edge

The competitive edge for Allensburg's Food and Gas is the following:

Location: Allensburg's Food and Gas is located on Highway 310. The closest competitor is three miles into the town of Allensburg.
Quality Deli and Organic Produce: While buying gas, commuters will now be able to pick up lunch, or buy something to take home. The commuter will soon regard Allensburg's Food and Gas as an invaluable time saver in their day.

5.2 Sales Strategy

Allensburg's Food and Gas will keep its gas prices competitive with other stations in a fifty mile radius of the station in order to attract commuters. Customers that purchase more than $10 worth of gas will be given 15% coupon on purchases in the store during the first month of operation, to encourage purchases and to introduce them to the concept of buying quality organic foods at the gas station.

5.2.1 Sales Forecast

In order to maintain competitive gas prices, the cost of gas to the consumer will never exceed 15% of wholesale cost. Allensburg's Food and Gas will focus on increasing food sales in order to meet total sales forecast goals.

The following is the sales forecast for three years.

Sales Monthly

Sales by Year

Sales Forecast
	FY 2003	FY 2004	FY 2005
Sales
Gasoline	$623,000	$660,000	$700,000
Food, Drinks, and Produce	$185,000	$198,000	$210,000
Total Sales	$808,000	$858,000	$910,000

Direct Cost of Sales	FY 2003	FY 2004	FY 2005
Gasoline	$544,000	$570,000	$582,000
Food, Drinks, and Produce	$37,200	$41,000	$44,500
Subtotal Direct Cost of Sales	$581,200	$611,000	$626,500

6.0 Management Summary

Robert Cole, owner of Allensburg's Food and Gas, has seven years of experience in managing gas stations/convenience stores. Robert has a reputation as an excellent staff supervisor. From 1993 to 1996, Robert was the manager of Higgins Texaco, one of the largest gas station/convenience stores in Willard. At Higgins, Robert supervised a staff of seven. In 1997, Robert became manager of the Barger Chevron, located at the southern tip of Kent, near Highway 310.

6.1 Personnel Plan

The Allensburg Food and Gas will have a staff of five:

Manager
Store/deli staff (2)
Gas attendants (2)

Personnel Plan
	FY 2003	FY 2004	FY 2005
Robert Cole	$33,600	$37,000	$40,000
Store/Deli Staff	$42,000	$44,000	$46,000
Gas Attendants	$42,000	$44,000	$46,000
Total People	5	5	5

Total Payroll	$117,600	$125,000	$132,000

7.0 Financial Plan

The following is the financial plan for Allensburg's Food and Gas.

7.1 Break-even Analysis

The monthly break-even point is approximately $49,500.

Break-even Analysis

Monthly Revenue Break-even	$49,539

Assumptions:
Average Percent Variable Cost	72%
Estimated Monthly Fixed Cost	$13,905

Break-even Analysis

7.2 Projected Profit and Loss

The following table and charts highlight the projected profit and loss for three years.

Pro Forma Profit and Loss
	FY 2003	FY 2004	FY 2005
Sales	$808,000	$858,000	$910,000
Direct Costs of Goods	$581,200	$611,000	$626,500
Other Production Expenses	$0	$0	$0
	------------	------------	------------
Cost of Goods Sold	$581,200	$611,000	$626,500

Gross Margin	$226,800	$247,000	$283,500
Gross Margin %	28.07%	28.79%	31.15%


Expenses
Payroll	$117,600	$125,000	$132,000
Sales and Marketing and Other Expenses	$0	$0	$0
Depreciation	$11,424	$11,424	$11,424
Leased Equipment	$0	$0	$0
Utilities	$3,600	$3,600	$3,600
Insurance	$3,600	$3,600	$3,600
Rent	$13,000	$13,000	$13,000
Payroll Taxes	$17,640	$18,750	$19,800
Other	$0	$0	$0
	------------	------------	------------
Total Operating Expenses	$166,864	$175,374	$183,424

Profit Before Interest and Taxes	$59,936	$71,626	$100,076
EBITDA	$71,360	$83,050	$111,500
Interest Expense	$13,375	$10,500	$7,500
Taxes Incurred	$13,968	$18,338	$27,773

Net Profit	$32,593	$42,788	$64,803
Net Profit/Sales	4.03%	4.99%	7.12%

Profit Monthly

Profit Yearly

7.3 Projected Cash Flow

The following table and chart highlight the projected cash flow for three years.

Pro Forma Cash Flow
	FY 2003	FY 2004	FY 2005
Cash Received

Cash from Operations
Cash Sales	$808,000	$858,000	$910,000
Subtotal Cash from Operations	$808,000	$858,000	$910,000

Additional Cash Received
Sales Tax, VAT, HST/GST Received	$0	$0	$0
New Current Borrowing	$0	$0	$0
New Other Liabilities (interest-free)	$0	$0	$0
New Long-term Liabilities	$0	$0	$0
Sales of Other Current Assets	$0	$0	$0
Sales of Long-term Assets	$0	$0	$0
New Investment Received	$0	$0	$0
Subtotal Cash Received	$808,000	$858,000	$910,000

Expenditures	FY 2003	FY 2004	FY 2005

Expenditures from Operations
Cash Spending	$117,600	$125,000	$132,000
Bill Payments	$637,424	$681,157	$701,506
Subtotal Spent on Operations	$755,024	$806,157	$833,506

Additional Cash Spent
Sales Tax, VAT, HST/GST Paid Out	$0	$0	$0
Principal Repayment of Current Borrowing	$0	$0	$0
Other Liabilities Principal Repayment	$0	$0	$0
Long-term Liabilities Principal Repayment	$30,000	$30,000	$30,000
Purchase Other Current Assets	$0	$0	$0
Purchase Long-term Assets	$0	$0	$0
Dividends	$0	$0	$0
Subtotal Cash Spent	$785,024	$836,157	$863,506

Net Cash Flow	$22,976	$21,843	$46,494
Cash Balance	$41,476	$63,319	$109,813

Cash

7.4 Projected Balance Sheet

The following table and chart highlight the projected balance sheet for three years.

Pro Forma Balance Sheet
	FY 2003	FY 2004	FY 2005
Assets

Current Assets
Cash	$41,476	$63,319	$109,813
Inventory	$56,540	$59,439	$60,947
Other Current Assets	$0	$0	$0
Total Current Assets	$98,016	$122,758	$170,760

Long-term Assets
Long-term Assets	$80,000	$80,000	$80,000
Accumulated Depreciation	$11,424	$22,848	$34,272
Total Long-term Assets	$68,576	$57,152	$45,728
Total Assets	$166,592	$179,910	$216,488

Liabilities and Capital	FY 2003	FY 2004	FY 2005

Current Liabilities
Accounts Payable	$55,500	$56,029	$57,804
Current Borrowing	$0	$0	$0
Other Current Liabilities	$0	$0	$0
Subtotal Current Liabilities	$55,500	$56,029	$57,804

Long-term Liabilities	$120,000	$90,000	$60,000
Total Liabilities	$175,500	$146,029	$117,804

Paid-in Capital	$60,000	$60,000	$60,000
Retained Earnings	($101,500)	($68,907)	($26,119)
Earnings	$32,593	$42,788	$64,803
Total Capital	($8,907)	$33,881	$98,684
Total Liabilities and Capital	$166,592	$179,910	$216,488

Net Worth	($8,907)	$33,881	$98,684

7.5 Business Ratios

Business ratios for the years of this plan are shown below. Industry profile ratios based on the Standard Industrial Classification (SIC) code 5541, Gasoline Service Station, are shown for comparison.

Ratio Analysis
	FY 2003	FY 2004	FY 2005	Industry Profile
Sales Growth	0.00%	6.19%	6.06%	10.80%

Percent of Total Assets
Inventory	33.94%	33.04%	28.15%	13.30%
Other Current Assets	0.00%	0.00%	0.00%	25.60%
Total Current Assets	58.84%	68.23%	78.88%	49.50%
Long-term Assets	41.16%	31.77%	21.12%	50.50%
Total Assets	100.00%	100.00%	100.00%	100.00%

Current Liabilities	33.31%	31.14%	26.70%	31.60%
Long-term Liabilities	72.03%	50.03%	27.72%	23.10%
Total Liabilities	105.35%	81.17%	54.42%	54.70%
Net Worth	-5.35%	18.83%	45.58%	45.30%

Percent of Sales
Sales	100.00%	100.00%	100.00%	100.00%
Gross Margin	28.07%	28.79%	31.15%	16.50%
Selling, General & Administrative Expenses	24.04%	23.80%	24.03%	10.40%
Advertising Expenses	0.00%	0.00%	0.00%	0.20%
Profit Before Interest and Taxes	7.42%	8.35%	11.00%	0.50%

Main Ratios
Current	1.77	2.19	2.95	1.55
Quick	0.75	1.13	1.90	0.91
Total Debt to Total Assets	105.35%	81.17%	54.42%	54.70%
Pre-tax Return on Net Worth	-522.73%	180.41%	93.81%	2.50%
Pre-tax Return on Assets	27.95%	33.98%	42.76%	5.50%

Additional Ratios	FY 2003	FY 2004	FY 2005
Net Profit Margin	4.03%	4.99%	7.12%	n.a
Return on Equity	0.00%	126.29%	65.67%	n.a

Activity Ratios
Inventory Turnover	10.91	10.54	10.41	n.a
Accounts Payable Turnover	12.49	12.17	12.17	n.a
Payment Days	27	30	30	n.a
Total Asset Turnover	4.85	4.77	4.20	n.a

Debt Ratios
Debt to Net Worth	0.00	4.31	1.19	n.a
Current Liab. to Liab.	0.32	0.38	0.49	n.a

Liquidity Ratios
Net Working Capital	$42,517	$66,729	$112,956	n.a
Interest Coverage	4.48	6.82	13.34	n.a

Additional Ratios
Assets to Sales	0.21	0.21	0.24	n.a
Current Debt/Total Assets	33%	31%	27%	n.a
Acid Test	0.75	1.13	1.90	n.a
Sales/Net Worth	0.00	25.32	9.22	n.a
Dividend Payout	0.00	0.00	0.00	n.a