How to Systemize Your Business: Save Your Time and Sanity

If you have a small business, chances are you’re being pulled in many different directions. By systemizing your business process, you’ll save time and money – and your sanity.

Are you feeling trapped by your business? There are a couple of reasons why someone starts a small business; they are passionate about something and want to make money doing it.

They may also think that they are going to have more freedom to do what they want to do instead of working for someone else.

Reality Bites

The problem, though, is that the ‘honeymoon’ is over when a few weeks have passed and reality sets in. The truth is that running a business requires a lot more work than working for someone else.

You will find that you have ten bosses instead of several, including: suppliers, clients, and employees. And all of them have different expectations and needs that you are going to have to meet.

Many small business owners find that they hardly have time to breathe because of the demands of the business.

Get It Together

But it doesn’t have to be that way. One of the best ways to stop becoming so overwhelmed is to start systemizing your small business. This means that you have to find an organized way to deal with the different things in your business.

To systemize your business, it is important that you are able to find some way to structure the different jobs so that they are able to get done themselves, or they can be done by another person.

The goal of systemizing your small business is to be able to concentrate on enjoying life and growing your company.

There is another advantage of systemizing your small business. When the processes of your business are proven and organized, you have a smaller chance of making costly errors.

Due to the fact that errors and interruptions are expensive, you are going to improve your business’ performance.

Getting Started

When you systemize your business the first thing that you have to know is that you don’t have to completely overhaul your procedures. All you have to do is to take a look at the procedures and see what you can do to make them work better.

Once you have found that out, you write it down and repeat.

To get started, here are the steps to systemize your small business:

1. First you are going to want to step back and look at your business’s big picture.

2. Next, figure out which activities that are going wrong, take up a lot of your precious time or create most of the stress in the business.

3. Make diagrams for all of the activities that show:

  • The results that you want

  • The amount of workflow

  • The people who are accountable

  • Timeframes that are appropriate

  • The needed resources

  • The performance standards that are measurable

4. See if there is a way that you can group your tasks together and how they can be delegated.

After you have figured out the systems in your business, you are going to find that you are more comfortable with the way things are working.

Once you have systemized your business, there will be more time for you to steer your small business and give customers all the attention that they need. As an added bonus, you’ll have more time for yourself and your family.

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