Every year, 17-100 billion faxes are sent around the world, according to recent online faxing stats. Going by these numbers, there’s no doubt that fax is still a vital communication method for businesses. However, businesses of all sizes across a wide range of industries are now replacing traditional fax servers with cloud fax services. Why is this?
Security breaches, cyber threats, and data breaches are posing a considerable risk to businesses that still rely on traditional faxing, which is no longer safe and secure. Cloud fax services, which we’ll be discussing here, offer a better solution. If you’re still wondering why you should switch to cloud-based fax services, here’s how these services can benefit your business.
Table of Contents
Cut Significant Costs
When businesses purchase a manual fax machine, the initial costs may seem relatively low. But with regular use in a busy workplace, the cost of toner and ink, paper, fax lines, software updates, and maintenance fees can add up fast over time. These costs can often be unpredictable, especially when a fax machine breaks down.
Businesses spend hundreds and even thousands of dollars each year to operate traditional fax machines. According to eFax, the world’s number one best fax service, cloud fax services can help you cut down these costs. Cloud fax services often run on a fixed, user-based monthly fee that includes reliable support, making it a stress-free and cost-effective option for your business.
Streamline Day-to-Day Workflows
Today, business operations involve complex workflow variations and transitions. Communication is one of the core drivers of enhancing a thriving workflow environment. Traditional faxing can be a barrier to efficient communications and coordination, especially in busy environments. The physical nature of fax machines also limits businesses from operating across multiple locations.
With cloud fax services, businesses can work more efficiently and securely across multiple locations and be in a position to handle and process multiple documents across various devices. Documents can be annotated, signed digitally, and filed within a single cloud application. That ensures a streamlined workflow and enhances productivity across the business structure.
Enhance Security
Paper-based fax services are highly insecure due to the risk of physical theft, human error, document loss, and hackers. Paperwork can also be misplaced or even handled by the wrong personnel, posing a potential risk of a security breach. Avoid such risks by investing in streamlined business solutions like cloud fax services that protect vital information.
Cloud fax solutions provide a wide range of advanced security features, including data encryption and storage of data in secure data centers. If your business operates in a highly regulated industry or handles sensitive data, the need for a comprehensive security approach for data handling is paramount. Cloud fax services can help you enhance your data security.
Easy Access from Anywhere
One of the biggest benefits of cloud fax services is the unhindered access it offers to businesses. In today’s fast-paced digital world, gone are the days when you’d have to remain in the office to send and receive important documents via fax. Cloud fax services allow users to send and receive faxes via the internet from virtually anywhere using a PC or any mobile device.
Cloud fax services also integrate with a variety of business systems, streamlining the faxing process and giving users the ability to send and receive faxes, download and sign them, and even re-send the documents. With real-time notifications and tracking of faxes, organizations can improve workflow visibility.
Conclusion
When you think of faxing, don’t be fooled. The future lies in the cloud. Unlike traditional fax, cloud fax operations are unbeatable. These services can help your business deal with any high-volume fax operations with ease while increasing productivity and securing your communications. A cloud-based fax solution supports 24/7 communication, ensuring total business continuity.
